Inventory
The Inventory section tracks stock of ingredients and goods. The core idea: you describe each dish's recipe once, and then components are deducted automatically when an order is completed — stock stays accurate without manual bookkeeping.
Open: Admin panel → Inventory. Three tabs: Stock, Documents, Suppliers.
Stock
- A product = an ingredient or a stock item: name, unit, current quantity.
- Minimum stock — when the quantity drops below this level the row is highlighted: time to reorder.
- A product can be archived — it disappears from the list but stays in the document history.
Recipes: auto-deduction on orders
Each dish (in the Menu section) gets a recipe — which products and how much go into one serving. When an order is completed:
- components of every order item are deducted according to their recipes;
- for combo sets, the deduction unfolds the recipe of every dish inside the combo;
- all movements are visible in the Documents tab.
To link products to dishes quickly there are AI suggestions: the system analyzes your menu and proposes which dishes use a product — you just confirm.
Semi-finished products (preps)
For preps (sauces, dough, broths) a product gets its own recipe. The "Produce" button creates a production document: the prep is added to stock while its components are deducted. In dish recipes a prep is used like any other product.
Goods receipt
Two ways to register incoming goods:
- Manually — the "Receipt" button: pick products, quantities, prices and the supplier.
- By invoice photo — snap a photo of the delivery note: AI recognizes line items, quantities and prices and matches them to your products. You review and confirm. New products can be created right from the recognized invoice.
Every receipt is stored as a document linked to a supplier — purchases flow into Finance (food cost, gross profit).
Suppliers
The Suppliers tab is your counterparty database: legal name, tax ID, bank and account, address, contact person, phone, email. A supplier is selected when registering a receipt, so each counterparty has a purchase history. An archived supplier disappears from the list but stays in documents.
Related
- Finance — purchases, food cost and gross profit
- Orders — completing an order triggers deduction
- QR menu — dishes and combo sets the recipes are attached to
FAQ
Do all dishes need recipes?
No. Start with your bestsellers and add the rest gradually. Dishes without recipes simply don't deduct stock.
What happens when an order is cancelled?
Deduction is tied to order completion: cancelled orders don't touch stock.
Which languages do invoice photos work with?
The AI handles typical delivery notes in the region's main languages (Georgian, Russian, English and others). You always review the result before confirming.
Can I run inventory across several locations?
Yes, stock and documents are kept per location — pick the location at the top of the page.